Employee Welcome Kit Guide: What to Include, by Budget
A good welcome kit has 3–5 useful items a new joiner will use in their first weeks: a notebook and pen for meetings, something for the desk, and something for the chai break or commute, all with your logo. Using our 51+ piece prices, a simple kit starts at about ₹262 per person before GST, branding and shipping.
Why a welcome kit is worth getting right
A new joiner's first day sets the tone. A kit waiting on the desk (or arriving at home for remote hires) says the team planned for them. Because the items are used daily, the kit keeps working as a quiet reminder of the company long after day one.
What to include
| For meetings | A notebook and pen, the most-used items in any kit. Try the A5 notebook with pen loop with the Talisman metal pen. |
|---|---|
| For the desk | A phone stand or organiser keeps the logo in view all day: the Zenstand folding mobile stand or the PowerGlow SoundHub organiser. |
| For breaks | Cups and bottles are used daily, such as the cutting chai cups set. |
| For every day | A small carry item such as a bamboo keychain. |
Three welcome kits by budget
Totals add the 51+ piece prices of each item, before GST, branding and shipping, and update automatically from our catalogue.
Branding that looks like one kit
Use the same logo version and colours across items, even when the methods differ (laser engraving on metal and bamboo, printing on covers). See which branding method suits which product.
Planning for monthly onboarding
- Batch by month or quarter. Our tier prices (1, 2–10, 11–50, 51+) let you order small batches; larger batches lower the per-piece price.
- Keep a standard kit. A fixed list makes reordering a single message.
- Plan for remote hires. Share addresses with your enquiry; delivery across India is quoted with your order.
Make it feel personal
A kit feels personal when it is clearly meant for this person, not pulled from a cupboard. A few simple touches help:
- A short welcome note from the manager or team, slipped into the kit.
- Colours that match your brand. Products such as the A5 notebook come in more than one colour, so pick the one closest to your brand palette.
- Something for the first week. Items used in the first few days (notebook, pen, phone stand) create the strongest first impression.
- One small surprise. A good-luck item such as the Talisman pen with evil eye gives the kit a story.
A simple onboarding timeline
| When the offer is accepted | Add the joiner to the next kit batch and note the delivery address (office or home). |
|---|---|
| Before day one | Kit placed on the desk or delivered home, with the welcome note. |
| First week | The notebook, pen and desk item are in daily use. |
| Every month or quarter | Reorder the standard kit for the next group of joiners. |
Kits for different roles
| Office roles | Lean towards the desk: notebook, pen, phone stand or organiser. |
|---|---|
| Field and sales roles | Lean towards carry items: pen, keychain and a compact accessory that fits a pocket or bag. |
| Senior hires | Add one standout piece, such as the PowerGlow SoundHub or a TimeWave LED clock with speaker. |
| Interns and trainees | A notebook and pen cover the essentials at a lower cost per kit. |
How to order welcome kits with us
- Add each kit item to your Quote List with the quantity for your first batch.
- Mention in the notes that these are welcome kits and how often you onboard.
- Share your logo; we confirm branding for each item and send one quote.
- For the next batch, send the same list on WhatsApp with the new quantity.
Mistakes to avoid
- Too many low-value items. Three useful things beat eight forgettable ones.
- Logo everywhere, large. A neat, consistent logo looks more considered than oversized branding.
- Ordering only for current joiners. Keep a small buffer for next month's joiners so no one waits for their kit.
Welcome kit checklist
- Budget per kit agreed
- 3–5 items chosen (meetings, desk, breaks, everyday)
- Logo file and colours shared
- Monthly or quarterly batch size estimated
- Delivery addresses for remote joiners
Gifts mentioned in this guide
PowerGlow SoundHub: 5-in-1 Bamboo Desk Organiser with Bluetooth Speaker & Glowing USB Hub
Frequently asked questions
What should be in an employee welcome kit?
Pick 3–5 useful items a new joiner will use in their first weeks: a notebook and pen for meetings, something for the desk such as a phone stand or organiser, and something for the chai break or commute. Brand them consistently with your logo.
How much does a welcome kit cost?
It depends on the items. Using our 51+ piece prices, a notebook, pen and keychain together come to about ₹262 per kit before GST, branding and shipping; adding a desk item takes it higher.
Can we order welcome kits in small batches every month?
Yes. Every product has prices for 1 piece, 2–10 and 11–50 pieces as well as 51+, so monthly batches for new joiners can be quoted. Products with a stated minimum for branded orders need that quantity.
Can kits be delivered to remote employees?
We deliver across India. Share the delivery addresses with your enquiry and shipping is quoted with your order.
Should every new joiner get the same kit?
A standard kit keeps reordering simple and makes everyone feel equally welcome. Many companies keep one standard kit and add one extra item for senior roles.
Can we choose colours to match our brand?
Yes, where a product comes in more than one colour. Each product page shows the available colours, and you can pick a colour per line in your Quote List.
Need help choosing?
Tell us your budget, quantity and date and we'll suggest options.